TRIO Talent Search Administrative Assistant

The TRIO Talent Search Administrative Assistant is a twelve-month, full-time employee who is responsible to the TRIO Talent Search Director.  Responsible for input, maintenance, and reporting of student and data files. Creates flyers and publicity materials, and maintains social media accounts.  Sets up student events, not limited to college visits, STEM camps, and ACT bootcamps, this includes arrangements for busing, hotels, and space as needed. Displays sensitivity to the characteristics and needs of disadvantaged youth and maintains confidentiality of all student information.  Willingness to help with trips and events when needed.  Must be able to work independently.

 

ESSENTIAL DUTIES and RESPONSIBILITIES:

  • Responsible for input, maintenance, and reporting of student files, arranges appointments, receives telephone calls, walk-in visitors, and distributes incoming mail.
  • Assists in the preparation and distribution of reports required by the university.
  • Responsible for the typing as well as assisting in the gathering and dissemination of grant applications and performance reports according to U.S. Department of Education specifications.
  • Assists in the implementation of procedures that enhance the effective operation of the department as well as procedures necessary to carry out the university’s policies.
  • Takes, transcribes, and disseminates meeting minutes and correspondence.
  • Supervises and directs the activities of student workers as needed.
  • Assists in the layout and coordination of the printing and dissemination of publicity.
  • Assists in the implementation of social media postings through graphics and text. 
  • Assists with setting up the agenda and coordinating the transportation and space for campus visits, field trips, and summer activities.
  • Assists in the implementation of the student tracking systems by dissemination of mailings and correspondence.
  • Other duties may be assigned.

 

SUPERVISORY RESPONSIBILITIES:

Occasionally may have responsibility to direct work-study students in specific projects. 

 

EDUCATION and/or EXPERIENCE:
A two-year administrative assistant degree or a minimum of two years of equivalent experience.  Working knowledge of Microsoft Word, Excel, Blumen or other database systems experience, as well as a variety of social media.  High level of organization skills and knowledge of statistical presentation of data are required.  Previous TRIO experience is desired. 



LANGUAGE SKILLS:
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, speeches and articles for publication that conform to prescribed style and format.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. 



MATHEMATICAL SKILLS:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals.  



REASONING ABILITY:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exits.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. 



PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear.  The employee frequently is required to walk.  The employee is occasionally required to stand and reach with hands and arms. 

The employee must occasionally lift and/or move up to 10-50 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.



WORK ENVIRONMENT:
The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The noise level in the work environment is usually moderate. 

 
 

Briar Cliff University is an equal opportunity employer.